Disclosure Scotland's privacy statement for the Homes for Ukraine scheme

Disclosure Scotland is an Executive Agency of the Scottish Government. We collect, hold and process personal information because it is necessary for the exercise of our public task.

Under the Disclosure (Scotland) Act 2020 (“the Disclosure Act”) we issue Level 2 disclosures. For this purpose, we access a range of police data as well as data from other sources. 

Under The Disclosure (Scotland) Act 2020, Level 2 with barred list checks relating to children and protected adults can be required for sponsors (volunteers providing accommodation in their homes) and those in the sponsoring household, to ensure those fleeing the war in Ukraine are placed in safe homes. These checks will be processed following Disclosure Scotland’s standard policies and procedures.

You can view Disclosure Scotland’s full privacy policy on their website.

View more information about Disclosure Scotland services

Processing your information

Disclosure Scotland will process these checks to support the Scottish Government’s aim to ensure there are adequate levels of vetting checks on those who wish to act as a sponsor, and for those in the sponsoring household aged 16 and over.

Disclosure Scotland uses personal information in a number of ways including:

  • to decide if you qualify for certain levels of disclosures
  • to prevent, detect and investigate crime
  • to check Police Criminal History Systems for any relevant convictions you may have
  • for audit purposes
  • for statistical analysis and research
  • to send you any certificates or communications
  • to improve service levels
  • to allow you to review the content of your result before sharing further 
  • to prove your identity 

Sharing your information

Disclosure Scotland will share your information with other organisations where required to fulfil its safeguarding public task.  We may share information with:

  • police forces, to support application processing, prevent and detect crime, and protect vulnerable groups
  • employing organisations who have a legal right to see such information under the PVG Act. These are known as Interested Parties who are linked with your account when you apply with them through the PVG scheme. 
  • regulatory bodies who monitor professional competence and maintain standards for the professions they regulate
  • NHS Tribunal
  • courts services
  • Police Criminal Records Office
  • UK or overseas government departments and law enforcement agencies
  • TransUnion (a data processor of Disclosure Scotland) to verify your identity

Protecting your information

Your personal information will be: 

  • handled fairly and lawfully
  • only kept and used for limited purposes
  • adequate, relevant and not excessive 
  • accurate and kept up to date
  • kept no longer than necessary
  • processed in line with the data subjects' rights
  • held securely
  • protected if it's transferred to other countries

Your information will not be made available for commercial use without your permission. 

Staff and systems

All our staff, suppliers and contractors are security vetted and trained in data protection to ensure they are aware of their responsibilities. 

Your individual rights

You have a number of individual rights. You can: 

  • ask us to amend any data if it's incorrect 
  • ask us not to process information used for the disclosure certificate if you have a particular reason 
  • asking us to make non-automated decisions regarding your data 
  • claim compensation for damage caused through a data protection breach 
  • access the data we hold 
  • stop direct marketing 

Read more about your individual rights from the Information Commissioner's Office. 

Contact details

You can contact our Data Protection Officer by email: dsdpo@disclosurescotland.gov.scot   

If you would like to contact us by post, you can use the address below:  

FAO: Data Protection Officer  
Disclosure Scotland 
PO Box 25 
Glasgow  
G51 1YU

If you're unhappy with the answer you get, or need advice about the use of your personal data, you can contact the Information Commissioner's Office (ICO)

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