A basic disclosure is a criminal record check. After applying for a basic disclosure you get a certificate showing any unspent criminal convictions you have. Unspent means you need to declare them. You can use this certificate to show to prospective employers or other people that need to know this information.
Under the Rehabilitation of Offenders Act 1974, some criminal convictions can be treated as 'spent' after a certain length of time. Spent convictions are not included on a basic disclosure.
Applications for basic disclosure will be processed according to the Scottish rules under the Rehabilitation periods for particular sentences section of the Rehabilitation of Offenders Act 1974.
You can apply online for a basic disclosure for any reason, for example:
- a job application
- voluntary work
- an airport security pass
Apply for yourself
Most people apply online for a basic disclosure for themselves.
If you’re carrying out work in England or Wales, you should apply through Disclosure and Barring Service. Your employer may not accept a basic disclosure check if it's from the wrong service.
Organisations applying for workers
Some organisations can apply for a basic disclosure for their workers. Organisations that submit 25 or more applications each month can apply in bulk. Email firstname.lastname@example.org to find out more about this service.
Organisations with less than 25 basic disclosure applications should ask their workers or volunteers to apply online.
Information shown on the certificate
Your basic disclosure certificate will show:
- the date it was issued
- your name
- your address
- your date of birth
- any unspent convictions
You should enter your name on the application exactly as you want it to appear on the certificate, including any middle names. Disclosure Scotland cannot change this later as part of the application.
Basic disclosure time period
Your basic disclosure shows your record of unspent convictions at a point in time (the date your certificate was issued). There is no set time it lasts for. If you already have a basic disclosure certificate and apply for a new role, it's up to the new person or organisation whether they'll accept your existing certificate or ask you to get a new one.
A basic disclosure costs £25. You'll need to pay when you apply using a credit or debit card.
How long it takes to get your certificate
You're likely to receive your basic disclosure certificate within 14 calendar days. It might take longer if there are any mistakes or if Disclosure Scotland needs to contact you for more information.
You can track the progress of your online application. You will need the reference number you're given after you apply.
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