Order a copy of a birth, death or marriage certificate

Last updated: 10 May 2017

If you need a copy of a birth, marriage or death certificate, you can get one from National Records of Scotland (NRS).

A copy of a birth, marriage or death certificate from the NRS can also be called an 'official extract'. You can use this to replace an original certificate if it's lost or damaged.

Ways to order a copy:

Order online

At NRS Scotland's People website you can order certificates of:

  • birth
  • death
  • marriage
  • divorce
  • civil partnership
  • dissolution of civil partnership

You can also order census records and Old Parish Register certificates.

Searching the records on the NRS Scotland's People website is free. If you order a certificate it costs £12 per certificate, plus postage. You will need a credit or debit card to use this service.

After you've ordered, you should receive your certificate within 15 working days.

If you need it quicker you can use the same day NRS service. This costs £27 per certificate, plus postage.

If you place your order after 1pm for the NRS same day service, you will receive it on the next working day.

Apply in writing

You can download a form to apply in writing.

Download Form SU3 if you want to apply for a copy of a certificate of:

  • birth
  • adoption
  • marriage
  • divorce
  • death
  • civil partnership
  • dissolution of civil partnership

Download Form SU9 if you are applying for a copy of any entry in a census record between 1841 and 1911.

Download Form SU19 if you want proof of your marriage if you're getting divorced. This is also known as applying for a 'no trace divorce letter'. If you order this letter you must provide the name of you and your spouse, and the date and place of your marriage.

Order by telephone

You can use the 'Extract Ordering Service' for copies of modern birth, death and marriage certificates. The NRS count 'modern' certificates as those issued after 1855.

Phone 0131 314 4411. Lines are open from Monday to Friday, 9am to 4:30pm (excludes public holidays).

The cost will be £15 per certificate, plus postage. You will need to pay by credit or debit card.

After you've ordered, you should receive your certificate within 8 working days.

If you need it quicker you can use the same day NRS service. This costs £30 per certificate, plus postage.

If you place your order after 1pm for the NRS same day service, you will receive it on the next working day.

Go to New Register House in Edinburgh

You can order a copy of a birth, marriage or death certificate in person at New Register House in Edinburgh. Once you order, NRS will send your copy within 5 working days. If you need it quicker you can use the same day NRS service (next working day if you order after 1pm).

The standard cost for ordering a certificate is £15 per certificate, plus postage. If you use the NRS same day service your certificate will cost £30 per certificate, plus postage.

Get a copy from your local registrar

You can order a copy of a birth, marriage or death certificate from any registrar in Scotland. It doesn't need to be the same office where a birth, marriage or death was first registered.