Duties after registering
After an organisation registers with Disclosure Scotland, it gains extra responsibilities.
Registered organisations must:
- handle, store and dispose of disclosure records securely
- remove barred employees from regulated work
- tell Disclosure Scotland if an employee causes harm or risk of harm to a child or protected adult
- only use disclosure records for the reason they were originally requested
- only ask someone to join the PVG scheme if they're doing regulated work – use basic, standard or enhanced disclosure for non-regulated work
Registered organisations should:
- check PVG Scheme Records before allowing someone to do regulated work
- use the vetting information on someone's Scheme Record fairly, to decide whether to employ them
- tell Disclosure Scotland when a PVG scheme member leaves the organisation
- have a written policy describing how they manage disclosure information
- keep a spreadsheet or other list of disclosure applications and certificates they receive
- only share disclosure information with third parties if they have consent from the applicant or in other specific circumstances
- not ask applicants to tell them about all spent and unspent convictions themselves
- only keep disclosure certificates for as long as they need them
- not rely only on disclosure checks when deciding if someone is suitable for a post
If you're an employer and you need any help or advice with managing your disclosure information, contact Disclosure Scotland:
Disclosure Scotland holds free workshops to help you manage the disclosure process and comply with your legal obligations.
They can design a workshop to meet your organisation's needs, or just come and discuss any issues you might have.
If you're interested, contact Disclosure Scotland: