This notice explains your rights and tells you how we’ll look after and use your personal information for the Surrender and Compensation Scheme.
For the scheme, the Scottish Government and Police Scotland are joint data controllers. This covers the personal information in the claim form you give to Police Scotland when you hand in your weapon.
How we’ll protect your information
We have a duty to safeguard and ensure the security of your information.
We do that by having systems and policies in place to limit access to your information and stop unauthorised disclosure.
Staff who access personal information must have:
the right security clearance
a business need
training on processing personal information
authorisation to access personal information
Staff who this applies to are always subject to audit and review.
How we’ll will use your information
We can only use, gather or share personal information when we have a legal reason to under UK General Data Protection Regulations (GDPR) and the Data Protection Act of 2018.
The legal reason for processing your personal information for the scheme is covered under Article 6(1)(c) and (e) of UK GDPR. This is:
(c) processing is necessary for compliance with a legal obligation to which the controller is subject
(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Some examples of when we’ll process your personal information include when:
Police Scotland verify your identity, check you are the legal owner of the weapon and check the information on your claim form
details of what you need to be paid is sent to us so that we can pay you
you email us about the scheme
we verify the information you give us as part of your claim
We will process and hold your information so that we can consider your claim.
We may use your email address or your phone number if we need to get in contact with you for further information.
Your information will be kept for 12 months.
Who else has access to your information
Police Scotland will also have access to the information you give on the claim form. They will use this information to:
prove your identity
check you are the legal owner of the weapon you give them
confirm your claim form is correct and completed
An authorised unit in Police Scotland will then email a copy of your claim form to the Scottish Government’s Criminal Law, Practice and Licensing Unit. Read Police Scotland's Privacy Notice.
Your rights to your personal information
You have the right to see the information the Scottish Government and Police Scotland have about you.
You may also have the right to:
ask for the information to be corrected or updated if it’s wrong
ask us to stop processing your information, unless we can show a legal reason to continue
ask us to stop processing your personal information. For example if you want to correct the accuracy of your personal data and are verifying its accuracy
Ask a question or complain about personal information handling
Contact OWACompensationSchemeEnquiries@gov.scot if you want to:
exercise any of your rights relating to the scheme
ask any questions about the collection, use or disclosure of your information
If you want to complain, you can email the data protection officer at email@example.com.
You can also write to the data protection officer at:
Data Protection Officer
Directorate for Internal Audit & Assurance
You can also complain about the way your information is handled to the Information Commissioner’s Office by emailing Scotland@ico.org.uk.
You can write to the Information Commissioner’s Office at:
Queen Elizabeth House
Telephone: 0303 123 1115
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