Information

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Privacy notice for Surrender and Compensation Scheme for knives and bladed weapons

This notice explains your rights and tells you how we’ll look after and use your personal information for the Surrender and Compensation Scheme.

For the scheme, the Scottish Government and Police Scotland are joint data controllers. This covers the personal information in the claim form you give to Police Scotland when you hand in your weapon.

How we’ll protect your information 

We have a duty to safeguard and ensure the security of your information. 

We do that by having systems and policies in place to limit access to your information and stop unauthorised disclosure. 

Staff who access personal information must have:

  • the right security clearance

  • a business need 

  • training on processing personal information 

  • authorisation to access personal information

Staff who this applies to are always subject to audit and review.

How we’ll will use your information

We can only use, gather or share personal information when we have a legal reason to under UK General Data Protection Regulations (GDPR) and the Data Protection Act of 2018.

The legal reason for processing your personal information for the scheme is covered under Article 6(1)(c) and (e) of UK GDPR. This is:

(c) processing is necessary for compliance with a legal obligation to which the controller is subject

(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller

Some examples of when we’ll process your personal information include when:

  • Police Scotland verify your identity, check you are the legal owner of the weapon and check the information on your claim form

  • details of what you need to be paid is sent to us so that we can pay you

  • you email us about the scheme

  • we verify the information you give us as part of your claim

We will process and hold your information so that we can consider your claim.

We may use your email address or your phone number if we need to get in contact with you for further information.

Your information will be kept for 12 months.

Who else has access to your information

Police Scotland will also have access to the information you give on the claim form. They will use this information to: 

  • prove your identity

  • check you are the legal owner of the weapon you give them

  • confirm your claim form is correct and completed 

An authorised unit in Police Scotland will then email a copy of your claim form to the Scottish Government’s Criminal Law, Practice and Licensing Unit. Read Police Scotland's Privacy Notice.

Your rights to your personal information

You have the right to see the information the Scottish Government and Police Scotland have about you.

You may also have the right to:

  • ask for the information to be corrected or updated if it’s wrong

  • ask us to stop processing your information, unless we can show a legal reason to continue

  • ask us to stop processing your personal information. For example if you want to correct the accuracy of your personal data and are verifying its accuracy

Ask a question or complain about personal information handling

Contact OWACompensationSchemeEnquiries@gov.scot if you want to:

  • exercise any of your rights relating to the scheme

  • ask any questions about the collection, use or disclosure of your information

If you want to complain, you can email the data protection officer at dataprotectionofficer@gov.scot.

You can also write to the data protection officer at:

Data Protection Officer
Directorate for Internal Audit & Assurance
Scottish Government
3D North
Victoria Quay 

You can also complain about the way your information is handled to the Information Commissioner’s Office by emailing Scotland@ico.org.uk.

You can write to the Information Commissioner’s Office at:

Queen Elizabeth House
Sibbald Walk
Edinburgh
EH8 8FT
Telephone: 0303 123 1115

Email: Scotland@ico.org.uk

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